Minutes February 9/09
MINUTES OF THE REGULAR MEETING OF COUNCILof the Town of Wembley, in the Province of Alberta
held in the Wembley Municipal Office
this 9th day of February, 2009.
COUNCIL Mayor Owen Smith; Councillors: Halladay, Holler, Landry, Peterson, Querin and Trudel.
OTHERS PRESENT Lori Parker - CAO
CALL-TO-ORDER Mayor Owen Smith called the meeting to order at 7:00 p.m.
AGENDA MOTION # 2009-029
Councillor Landry moved that the agenda be adopted with the addition of SPCA January report, Peace Area Regional Council on School Administration invitation, Fire Hall engineering quote. Carried.
MINUTES MOTION # 2009-030
Councillor Querin moved that the minutes of the Regular Meeting of January 26, 2009 be adopted as submitted. Carried.
MONTHLY MOTION # 2009-031
STATEMENT Councillor Trudel moved that the monthly statement for the month of
January 2009 be adopted as presented. Carried.
ACCOUNTS MOTION # 2009-032
PAYABLE Councillor Peterson moved that the accounts payable cheque #032 to cheque #078 totalling $72,720.12 be approved. Carried.
BY-LAW NO. 650 MOTION # 2009-033 Motion by Councillor Peterson that By-Law No.
650 being a By-law to provide for the establishment of a Family and Community Support Services Advisory Board be read a first time this meeting. Carried.
MOTION # 2009-034 Motion by Councillor Landry that By-law No. 650 receive second reading. Carried.
MOTION # 2009-035 Motion by Councillor Trudel that all three readings of By-Law No. 650 be given at this meeting. Carried.
MOTION # 2009-036 Motion by Councillor Halladay that By-law No. 650 receive third and final reading. Carried.
REPORTS The following reports were reviewed and accepted as information:
• Grande Spirit Foundation
• Grande Prairie Regional Emergency Partnership
• Communities in Bloom - Request for financial contribution and watering system.
• Wembley Volunteer Fire Department
• County Council Highlights
• SPCA - January 2009
CORRESPONDENCE
• Best of Buzz
• Friends of Saskatoon Island 11th Annual Swan Festival will be held on April 25 and 26, 2009. Request for financial sponsorship to help cover event costs was requested. MOTION # 2009-037 Motion by Councillor Peterson that the Town of Wembley provide sponsorship for the Swan Festival in the amount of $250.00. Carried.
• Correspondence received from XPS regarding the Rec-Plex. Mayor Smith to contact Cliff Turner of TurCon Construction for letter of release.
• Information was received from FCM on the 2009 Federal Budget.
• Proposal received from C Cubed Consulting Ltd. regarding a feasibility study for the establishment of a willow plantation. This item was tabled to the March 9th council meeting. CAO was instructed to advise C Cubed Consulting Ltd., that the proposal will be reviewed at the March 9th council meeting.
• Energy Day of Action requested Declaration of Support from each council member.
• Invitation to attend an evening with Dr. Pasi Sahlberg and Dr. Stephen Murgatroyd was received from the Peace Area Regional Council on School Administration.
DISCUSSIONS
• Coverall rentals for the Public Works Employees were discussed. Further investigation required.
• County Disposal (2000) Ltd. service agreement was reviewed. MOTION # 2009-038 Moved by Councillor Holler that the Mayor and CAO be authorized to sign the County Disposal (2000) Ltd. agreement on behalf of the Town of Wembley. Carried.
• County of Grande Prairie GIS Hosting Agreement was reviewed. MOTION # 2009-039 Moved by Councillor Querin that the Mayor and CAO be authorized to sign the County of Grande Prairie GIS Hosting Agreement on behalf of the Town of Wembley. Carried.
• Community Futures dinner meeting will be held in Wembley on February 12, 2009. Preparations for the dinner have been finalized.
• Sexsmith has requested a joint meeting with the Towns of Wembley, Beaverlodge and the Village of Hythe to discuss general concerns in the municipalities with tentative date of March 25th. The meeting will take place in the Sexsmith Civic Centre at 7:00 p.m.
• CAO request approval to attend the GFOA Conference in Edmonton in May 2009. MOTION # 2009-040 Moved by Councillor Landry that the CAO be authorized to attend the GFOA Conference in Edmonton from May 20 to May 22, 2009. Carried.
• Public Works Department had reported to the CAO that the 2004 Ford half ton requires a new transmission. CAO to investigate if this vehicle is still under warranty and if not to obtain costs for a new half ton.
• Engineering quotation for the Fire Hall addition was received from Entegrys Engineering Ltd. MOTION # 2009-041 Motion by Councillor Peterson that the Engineering Quotation for the Fire Hall addition as submitted by Entegrys Engineering Ltd., in the amount of $8,000.00 be accepted. Carried.
ROUND TABLE The following topics were discussed:
• CAO will book rooms for the 2009 AUMA Convention in Calgary.
• CAO reported that the Capital MSI grant for a Municipal Vehicle with attachments has been completed and submitted.
• Public Works meeting will be held on Wednesday, February 11, 2009.
• Library Grand Opening - February 21, 2009 commencing at noon.
• FCSS Advisory Board meeting will be held on February 18, 2009. Project suggestions included needs assessment survey and Learning Spaces Grant Application completion.
• Alley adjacent to 94th Avenue needs attention due to the residential water leak.
ADJOURNMENT MOTION # 2009-042 Moved by Councillor Trudel that the meeting
be adjourned at 8:35 p.m. Carried.
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Mayor - Owen Smith
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CAO - Lori Parker