Minutes January 12/09
MINUTES OF THE REGULAR MEETING OF COUNCIL
of the Town of Wembley, in the Province of Alberta
held in the Wembley Municipal Office
this 12th day of January, 2009.
COUNCIL Mayor Owen Smith; Councillors: Halladay, Holler, Landry, Peterson, Querin and Trudel.
OTHERS PRESENT Lori Parker - CAO
CALL-TO-ORDER Mayor Owen Smith called the meeting to order at 7:00 p.m.
AGENDA MOTION # 2009-001
Councillor Trudel moved that the agenda be adopted with the addition of the County Enforcement reports dated November 2008 and December 2008, FCSS report and correspondence from Scheunhage Popek & Associates Ltd. Carried.
MINUTES MOTION # 2009-002
Councillor Querin moved that the minutes of the Regular Meeting of December 15, 2008 be adopted as submitted. Carried.
ACCOUNTS MOTION # 2009-003
PAYABLE Councillor Peterson moved that the accounts payable cheque #0906 to cheque #0992 totalling $191,095.62 be approved. Carried.
TASK SHEET The task sheet from the December 15, 2008 meeting was discussed.
• The CAO reported on the items completed.
REPORTS The following reports were reviewed and accepted as information:
• Public Works Committee - January 7, 2009
• SPCA - December 2008
• Grande Prairie Regional Emergency Partnership - December 2008
• County Council Highlights
• County Enforcement - November and December 2008
• FCSS
CORRESPONDENCE
• Travel Alberta - Best of Buzz
• Partners In Trade
• Fletcher Mudryk & Co. LLP - Audit Planning Letter MOTION # 2009-004 Moved by Councillor Peterson that the Audit Planning and Independence letter be accepted as submitted by Fletcher Mudryk & Co. LLP. Carried.
• Career Transition for Youth - School presentation request. CAO Parker to attend presentation on behalf of Council.
• County of Grande Prairie - SPCA Agreement MOTION # 2009-005 Motion by Councillor Peterson that the SPCA Animal Control Agreement be renewed for the year 2009 as presented. Carried.
• County of Grande Prairie - Fire Services Agreement MOTION # 2009-006 Motion by Councillor Halladay that the 2009-2010 Fire Services Agreement be renewed as presented. Carried.
• County of Grande Prairie - Enforcement Service hours. Tabled to next regular meeting.
• Information was received from the Government of Alberta regarding the Canada-Alberta Building Canada Fund. A discussion was held on identifying projects for the grant application.
DISCUSSIONS
• Letter of resignation was received from the Community/Fire Hall janitor, Audrey Therriault. CAO to write a letter thanking Audrey for her many years of service.
• County of Grande Prairie has invited the Wembley Town Council to a dinner meeting to be held on January 20, 2009 at the Wembley Community Hall. Prior to the meeting a tour of the Rec-Plex and Public Library will be held.
• Recipient of the 2008 Community Award was discussed. MOTION #2009-007 Moved by Councillor Trudel that the 2008 Community Award be awarded to Cheryl Yewell. Carried.
• CAO requested that the Accounts Receivable modular for the accounting software be purchased. MOTION # 2009- 008 Moved by Councillor Landry that the Accounts Receivable modular be purchased from Muniware for the sum of $2,000.00. Carried.
• Policy Number 078 was discussed. MOTION # 2009-009 Motion by Councillor Halladay that policy number 078 be amended and filed in the Policy and Procedure Manual.
• CAO was requested to vacate the Council Chamber so that an evaluation on her performance could be completed. Council completed the evaluation and the CAO returned to the meeting. The CAO's performance was discussed and the evaluation was presented to the CAO.
• Correspondence and invoices received from Scheunhage Popek & Associates Ltd. MOTION #2008-010 Moved by Councillor Peterson that the invoices totalling $26,838.00 from Scheunhage Popek & Associates Ltd., be approved for payment. Carried.
• Community Futures will be holding their meeting in Wembley on February 12, 2009. All Council members are invited to attend.
WAGES MOTION # 2009-011 Moved by Councillor Peterson that the employees
of the Town of Wembley remuneration be paid effective January 1, 2009
as follows:
Carried.
MOTION # 2009-012 Moved by Councillor Trudel that Lori Parker's
annual salary be increased effective January 1, 2009. Carried.
BY-LAW 649 MOTION # 2009-013 Motion by Councillor Querin that By-Law 649 being a by-law to set regulations and rates for water and sewer services and garbage collection be read a first time this meeting. Carried.
MOTION # 2009-014 Motion by Councillor Peterson that By-Law 649
receive second reading. Carried.
MOTION # 2009-015 Motion by Councillor Landry that all three readings of By-law 648 be given at this meeting. Carried.
MOTION # 2009-016 Motion by Councillor Holler that By-law 649 receive third and final reading. Carried.
DELEGATIONS At 7:30 p.m. Public Works Foreman, David Wells, met with Council to discuss equipment requirements for 2009.
At 8:00 p.m. Brenda Campbell and Ryan Koehli met with Council to discuss the Rec-Plex renovations.
ROUND TABLE The following topics were discussed:
• Wembley Public Library opened on January 12, 2009. Hours of operation are Monday, Wednesday and Friday - 4:00 p.m. to 9:00 p.m., Saturday - 10:00 a.m. to 4:00 p.m. and Sunday - 12:00 noon to 5:00 p.m.
• Councillor Halladay advised that he may be away during the month of February.
• Christine Yakle is the YMCA Daycare contact. This information is to be passed on to the FCSS Coordinator.
• Agenda items for the County Dinner meeting - None.
• Town equipment does not assist any vehicles that are stuck.
ADJOURNMENT MOTION # 2009-017 Moved by Councillor Querin that the meeting
be adjourned at 10:35 p.m. Carried.
____________________________
Mayor - Owen Smith
___________________________
CAO - Lori Parker