Minutes March 23/09
MINUTES OF THE REGULAR MEETING OF COUNCILof the Town of Wembley, in the Province of Alberta
held in the Wembley Municipal Office
this 23th day of March, 2009.
COUNCIL Mayor Owen Smith; Councillors: Halladay, Holler, Peterson, Querin and Trudel.
REGRETS Councillor Jamie Landry
OTHERS PRESENT Lori Parker - CAO
CALL-TO-ORDER Mayor Owen Smith called the meeting to order at 7:00 p.m.
AGENDA MOTION # 2009-064
Councillor Trudel moved that the agenda be adopted with the addition of Day Care Modulars. Carried.
MINUTES MOTION # 2009-065
Councillor Querin moved that the minutes of the Regular Meeting of March 9, 2009 be adopted as submitted. Carried.
ACCOUNTS MOTION # 2009-066
PAYABLE Councillor Peterson moved that the accounts payable cheque #150 to cheque #192 totaling $126,663.81 be approved. Carried.
TASK SHEET The task sheet from the March 9, 2009 meeting was discussed.
• The CAO reported on the items completed.
• Mayor Smith advised that Mr. Jim Holler will maintain the forty acres located on S.E. 22-71-8W6M. MOTION # 2009-67 Motion by Councillor Querin that a land lease agreement be prepared and that Mayor Smith be authorized to sign the agreement on behalf of the Town of Wembley. Carried.
REPORTS The following reports were reviewed and accepted as information:
• Enforcement Services - February 2009
• County Council Highlights
• Wembley Public Library - March 18, 2009
CORRESPONDENCE
• AUMA - 2009 AUMA President's Summit on the Future of Local Governance will be held from April 30 to May 1, 2009 at the Holiday Inn in Red Deer.
• Fletcher Mudryk & Co. LLP - Consolidated Financial Statements.
MOTION # 2009-067 Moved by Councillor Peterson that the Consolidated Financial Statements as prepared by Fletcher Mudryk & Co. LLP be accepted as presented. Carried.
MOTION # 2009-068 Motion by Councillor Holler that the 2008 surplus in the amount of $131,513.00 be placed in the Contingency Reserve. Carried.
• County Enforcement Agreement was reviewed. MOTION # 2009-069 Motion by Councillor Trudel that the Mayor and CAO be authorized to sign the County of Grande Prairie Enforcement Services Agreement on behalf of the Town of Wembley. Carried.
• Library Board letter of resignation was received from Colleen Burke. MOTION # 2009-070 Motion by Councillor Halladay that the letter of resignation from Colleen Burke for the Library Board be accepted with regret. Carried
• Appointment of a new assessor is required due to the retirement of Ken Mack. MOTION # 2009-071 Moved by Councillor Trudel that Mr. Bruce Cameron be appointed as the assessor for the Town of Wembley effective June 1, 2009. Carried.
DISCUSSIONS
• Repairs to the 2004 Ford half ton truck were discussed. MOTION # 2009-072 Motion by Councillor Peterson that approval be granted to repair the 2004 Ford half ton truck's transmission for an estimated cost of $3,200.00. Carried.
• Appointment of Deputy Mayor. MOTION # 2009-073 Moved by Councillor Holler that Councillor Kelly Peterson be appointed Deputy Mayor for the Town of Wembley and that the signing authority shall be Mayor Smith or Deputy Mayor Peterson plus the CAO or the Assistant Administrator. Carried.
• Snow removal on 101 Avenue was discussed. This road will be plowed by the Town grader.
• Drawings for the Fire Hall addition were reviewed.
• Information regarding the placement of the day care modulars was reviewed. CAO to arrange a meeting between Kevin Dixon and the Public Works Foreman. A member of council will attend future meetings regarding the modulars.
ROUND TABLE The following topics were discussed:
• First Aid kits and an eye wash station are being donated to the Public Works Department.
• Councillor Peterson will be attending the next Wembley & District Agricultural Society meeting on behalf of Councillor Halladay.
• Councillor Holler advised on a Fam Tour that is being planned by Grande Prairie Regional Tourism Association that will include a tour of Wembley. A donation towards a luncheon may be required.
• Dawn's Daughters fundraising event was a success.
• Sanding requests should be done during the week and not on the weekends.
• Agenda items for the joint meeting in Sexsmith being held on March 25, 2009 were discussed.
• The CAO will be attending the Sustainability Workshop on March 31, 2009 in Clairmont.
• Public Works employees are working on obtaining their GED certification.
• Water is pooling at the alley by the four way stop sign. Public Works to investigate.
ADJOURNMENT MOTION # 2009-074 Moved by Councillor Trudel that the meeting
be adjourned at 8:40 p.m. Carried.
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Mayor - Owen Smith
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CAO - Lori Parker