Minutes March 9/09
MINUTES OF THE REGULAR MEETING OF COUNCILof the Town of Wembley, in the Province of Alberta
held in the Wembley Municipal Office
this 9th day of March, 2009.
COUNCIL Mayor Owen Smith; Councillors: Halladay, Holler, Landry, Peterson, Querin and Trudel.
OTHERS PRESENT Lori Parker - CAO
CALL-TO-ORDER Mayor Owen Smith called the meeting to order at 7:00 p.m.
AGENDA MOTION # 2009-050
Councillor Querin moved that the agenda be adopted with the addition of By-Law 651. Carried.
MINUTES MOTION # 2009-051
Councillor Landry moved that the minutes of the Regular Meeting of February 23, 2009 be adopted as submitted. Carried.
MONTHLY MOTION # 2009-052
STATEMENT Councillor Halladay moved that the monthly statement for the month of
February 2009 be adopted as presented. Carried.
ACCOUNTS MOTION # 2009-053
PAYABLE Councillor Holler moved that the accounts payable cheque #117 to cheque #149 totaling $50,143.65 be approved. Carried.
TASK SHEET The task sheet from the February 23, 2009 meeting was discussed.
• The CAO reported on the items completed.
• Costs for the FCSS Coordinator to attend the FCSS Conference in Banff were reviewed. MOTION # 2009-054 Moved by Councillor Querin that the FCSS Coordinator be authorized to attend the FCSS Conference in Banff from March 23 to March 26, 2009. Carried.
BY-LAW 651 MOTION # 2009-055 Motion by Councillor Landry that By-Law No. 651 being a By-Law to control and provide regulations and penalties to highways, roadways and streets within the Town of Wembley be read a first time this meeting. Carried.
MOTION # 2009-056 Motion by Councillor Holler that By-Law No. 651 receive second reading. Carried.
MOTION # 2009-057 Motion by Councillor Querin that all three readings of By-Law No. 651 be given at this meeting. Carried.
MOTION # 2009-058 Motion by Councillor Trudel that By-Law No. 651 receive third and final reading. Carried.
REPORTS The following reports were reviewed and accepted as information:
• Public Works Committee Meeting - March 4, 2009. A discussion was held on the disposal of hazardous chemical. Councillor Landry is investigating the cost for disposal of the chemical. Councillor Halladay is looking into obtaining first aid kits and eye wash stations for the Public Works Department.
• Grande Prairie Regional Emergency Partnership - Feb. 2009. In the event of a disaster the Emergency Operation Centre would originate in the Town office then be moved to the City of Grande Prairie.
• SPCA - February 2009
• Grande Spirit Foundation - January 30, 2009
• Focus Asset Inventory Report was distributed to all council members.
• Wembley Fire Department - February 5, 2009. The Fire Department 2009 Budget was presented for consideration.
CORRESPONDENCE
• County News Release - Wapiti Corridor Planning Group will be holding a public meeting at the Grande Prairie Golf and Country Club on March 11, 2009 from 7:00 p.m. to 9:00 p.m.
• Travel Alberta - Best of Buzz
• Municipal Safety News
• AUMA - Small Communities Newsletter
• Letter received from the Wembley & District Agricultural Society regarding the use of the Rec-Plex.
IN-CAMERA MOTION # 2009-059 Motion by Councillor Landry that the meeting go
In-camera. Carried.
MOTION # 2009-060 Motion by Councillor Holler that the meeting come out of in-camera. Carried.
A discussion was held on the use of the curling area of the Rec-Plex. Concerns have been discussed with Alberta Permit Pro, Scheunhage Popek & Associates Ltd., and the Wembley and District Agricultural Society. Neither the safety code officer nor the engineers have closed the arena. Councillor Trudel does not agree with functions being held on the curling side of the arena.
• Request for reimbursement for plugged sewer was received from the property owners of 10120 - 99 Avenue MOTION # 2009-060 Moved by Councillor Trudel that the CAO write a letter to the property owner of 10120 - 99 Avenue that the Town's position has not changed and that no compensation from the Town will be granted. Carried.
DISCUSSIONS
• Public Works budget requests were reviewed. CAO was instructed to advise the Public Works Foreman to prioritize the necessary expenditures and prepare a three year plan.
• Maintenance of the land obtained from Mr. Andersen was discussed. Mayor Smith will contact Mr. Jim Holler to discuss cropping the forty acres.
• A joint municipal meeting will be held in the Club Room of the Sexsmith Civic Centre on March 25, 2009 at 7:00 p.m. In attendance will be representatives from the Towns of Wembley, Sexsmith, Beaverlodge and the Village of Hythe.
DELEGATIONS At 7:30 p.m. Mandee Takhar, Sustainability Coordinator, made a presentation to Council regarding the development of a Sustainable Plan for the Town of Wembley. Representatives for the Regional Sustainability Committee and the Town's Sustainability Steering Committee are required prior to April 1, 2009. Also presented to Council was an invitation to attend at the Natural Step Workshop that is being held on March 31, 2009 at the Wellington Resource Center in Clairmont from 10:00 a.m. to 3:00 p.m.
MOTION # 2009-061Moved by Councillor Peterson that Councillors Jamie Landry and Colleen Holler and CAO Lori Parker be appointed to the Town of Wembley Sustainability Steering Committee;
And that Councillor Jamie Landry with alternate Councillor Colleen Holler and CAO Lori Parker be appointed to the Regional Sustainability Committee. Carried.
ROUND TABLE The following topics were discussed:
• A fundraiser for Dawn's Daughters is being held on March 14, 2009.
• Representatives from the Public Library set up at table at the Community Market in Wembley. Used books were available for purchase.
• CAO advised that an individual had advised that the property located at 9927 - 97 Street is for sale and that it would be an ideal location for a museum/tourist information booth.
• CAO suggested that a service contract for the new computers be obtained rather than be charged on an hourly rate. MOTION # 2009-062 Councillor Halladay moved that a computer service contact be entered into with Fusion Business Solutions Inc., for a period of six months at a rate of $300.00 per month. Carried.
• Councillor Holler advised that posters and information on the Town's Photo Contest have been distributed.
• Mayor Smith advised of his conversation with Cliff Turner of TurCon Construction regarding payment for services rendered and a letter of release.
• Peter Brown is no longer working at the Rec-Plex and will resume employment with the Town this spring under the Summer Temporary Employment Program.
• Mayor Smith reported on the round table meeting that he attended for the Mayors and Reeves of the Peace River Constituency Municipalities. Chris Warkentin, MP, requested a copy of the Town's application for the Canada-Alberta Building Canada Fund.
ADJOURNMENT MOTION # 2009-063 Moved by Councillor Trudel that the meeting
be adjourned at 9:45 p.m. Carried.
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Mayor - Owen Smith
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CAO - Lori Parker