Minutes May 25/09
MINUTES
OF THE REGULAR MEETING OF COUNCIL
of the Town of Wembley, in the Province of Alberta
held in the Municipal Town Office
this 25th day of May, 2009.
COUNCIL Mayor Owen Smith; Councillors: Holler, Landry, Querin and Trudel.
REGRETS Councillors Halladay and Peterson.
OTHERS PRESENT Lori Parker - CAO
CALL-TO-ORDER Mayor Owen Smith called the meeting to order at 7:00 p.m.
AGENDA MOTION # 2009-115 Councillor Landry moved that the agenda be adopted with the addition of interest rates for accounts receivable, appointment of weed inspectors and hydrant connection policy. Carried.
MINUTES MOTION # 2009-116 Councillor Querin moved that the minutes of the Regular Meeting of May 11, 2009 be adopted as presented. Carried.
ACCOUNTS PAYABLE MOTION # 2009-117 Councillor Trudel moved that the accounts payable cheque #317 to cheque #345 totaling $27,716.72 be approved. Carried.
TASK SHEET The task sheet from the May 11, 2009 meeting was discussed.
- The CAO reported on the items completed.
BY-LAW 603 (j) MOTION # 2009-118 Moved by Councillor Trudel that By-Law 603(j) being a By-Law to amend By-Law No. 603 and repeal By-Law 443 of the Town of Wembley be read a first time this meeting. Carried.
MOTION # 2009- 119 Moved by Councillor Querin that By-Law No. 603(j) receive second reading. Carried.
MOTION # 2009- 120 Moved by Councillor Landry that all three readings of By-Law 603(j) be given at this meeting. Carried.
MOTION # 2009-121 Moved by Councillor Holler that By-Law No. 603(j) receive third and final reading. Carried.
BY-LAW 653 MOTION # 2009-122 Moved by Councillor Querin that By-Law No. 653 being a By-Law to appoint the assessor as a designated officer of the Town of Wembley be read a first time this meeting. Carried.
MOTION # 2009- 123 Moved by Councillor Landry that By-Law 653 receive second reading. Carried.
MOTION # 2009- 124 Moved by Councillor Trudel that all three readings of By-Law 653 be given at this meeting. Carried.
MOTION # 2009-125 Moved by Councillor Holler that By-Law No. 653 receive third and final reading. Carried.
REPORTS The following reports were reviewed and accepted as information:
- Peace Library System - 2008 Annual Report
- Peace Library System - Minutes of the Annual General Meeting of May 9, 2009.
- FCSS Committee Meeting - Minutes of April 15, 2009 meeting.
- FCSS Committee Meeting - Draft Minutes of May 20, 2009 meeting.
MOTION # 2009-126 Motion by Councillor Trudel that the FCSS Coordinator be authorized to expend a maximum of $300.00 per event without prior Council approval under the following conditions;
- 1. Expenditure must fall under FCSS guidelines;
- 2. Expenditure must be approved by the FCSS Advisory Board by motion;
- 3. Expenditures must remain within budget. Carried.
MOTION # 2009-127 Motion by Councillor Holler that the FCSS Coordinator be reimbursed for the Volunteer Appreciation expenses in the amount of $253.59. Carried.
MOTION # 2009-128 Moved by Councillor Trudel that approval be granted to the FCSS Coordinator to purchase a display board and carrying case for approximately $500.00. Carried.
CORRESPONDENCE
- Correspondence received from FCM advising that the Annual FCM Conference will be held from June 5 to 8, 2009 in Whistler, B.C.
- FCM - Notice of 2009 Annual General Meeting will be held on June 7, 2009.
- Alberta Health Services - EMS Week takes place from May 17 - 23, 2009.
- Alberta Municipal Affairs - Modifications to the Municipal Sustainability Initiative (MSI) conditional operating program. MOTION # 2009-129 Motion by Councillor Querin that the Mayor and CAO be authorized to sign the Municipal Sustainability Initiative Amending Memorandum of Agreement on behalf of the Town of Wembley. Carried.
- Northern Alberta Development Council - NADC Communique' dated May 6, 2009.
- Letter received from Alberta Transportation advising that the New Deals for Cities and Communities Program funding is being electronically transferred to the town.
- Naming the day care facility was discussed. MOTION # 2009-130 Moved by Councillor Landry that upon name registration approval, the day care facility that will be located at the Wembley Elementary School grounds shall be named Wembley Child Development Centre. For 4 Opposed 1 Carried.
- Request for Proposal for the operation of the Wembley Child Development Centre was reviewed. MOTION # 2009- 131 Motion by Councillor Querin that the Request for Proposal be approved as submitted. Carried.
- An informational fact sheet was received from the Government of Alberta - Bill 36.
DISCUSSIONS
- A discussion was held on the Park Caretaker.
- Information was received on two new infrastructure funding programs being the Recreational Infrastructure Canada Program and the Community Adjustment Fund.
- Changes to the FCSS membership requirements on By-Law 650 were discussed. This by-law will be amended.
- A discussion was held regarding interest rate charges for accounts receivable. MOTION # 2009-132 Motion by Councillor Querin that an interest rate of 2% per month be set for accounts receivable. Carried.
- Appointment of weed inspectors for the Town of Wembley was discussed. MOTION # 2009-133 Moved by Councillor Trudel that Mary Lupwayi, Ann Truhn and Ruth Taylor be appointed as weed inspectors pursuant to the provisions as set out in the Weed Control Act of Alberta with such appointments to be valid from May 12, 2009 to November 30, 2009. Carried.
- A policy for hydrant connections was reviewed. MOTION # 2009-134 Moved by Councillor Landry that the diagram for hydrant connections be adopted as policy and filed in the Policy Procedure Manual. Carried.
DELEGATIONS At 7:30 p.m. Derian Rosario met with Council to discuss By-Law 651.
ROUND TABLE The following topics were discussed:
- Landscaping at Skateboard Park and the parking lot will be completed this year.
- One covered bleacher will be moved to the Skateboard Park area.
- Monkey Skate is interested in doing a skateboard demo which will be held tentatively on June 17th at 6:00 p.m.
- Grande Spirit Foundation's Year End Financial Statement for the year 2008 was presented for review.
- Joint municipal meeting will be held in Sexsmith on May 27, 2009 at 7:00 p.m. at the Civic Centre Club Room.
- C.O.W. Bus will be in Wembley on June 1, 2009 from 1:30 p.m. to 4:30 p.m.
- Tennis Court line painting to be set as a priority for the Public Works Department.
- Request for street sweeping on a section of 99Avenue and also 100 Street will be made to Beaverlodge.
- The CAO reported on her attendance to the GFOA Conference in Edmonton.
ADJOURNMENT MOTION # 2009- 135 Moved by Councillor Trudel that the meeting be adjourned at 9:20 p.m. Carried.
Mayor - Owen Smith
CAO - Lori Parker